Jobs /

Finance and Administrative Officer

Location: Kampala, with regular visits to all project partners

Closing Date: 15 May 21

Job Summary

The Finance and Administration Officer will actively contribute to the financial management of the organisation in accordance with the established policies and procedures 

Key Duties and Responsibilities

  • Ensuring that proper financial procedures/systems are operated and maintained, ensure compliance with Men Engage Uganda’s financial policy and set accounting standards. 
  • Preparing budgets, amendments and forecasts working with the Head of Finance and other staff and ensure that budgetary implications are understood by the respective officers.
  • Ensuring compliance with national regulations in respect of financial and other matters, e.g. taxation, NGO Bureau and labour laws. 
  • Preparing donor financial reports and ensure compliance with their financial and other requirements as against budgets and provide timely advice of likely over and under spends. 
  • Analyse accounts, propose/implement solutions with respect to problem transactions and irregularities. 
  • Supervise overall financial administration of MenEngage Uganda’s accounts as follows: 
  • verify and record financial obligations and payments
  • review and submit quarterly accounts/financial statements
  • analyse and monitor status of obligations and expenditures; 
  • In consultation with the Head of Finance, manage all financial requisitions and ensure all financial obligations are met in a timely manner. 
  • Confirm that proposed obligations or expenditure for goods and services, are in accordance with MenEngage Uganda’s financial policy, budget and corporate plan. 
  • Co-ordinate and maintain a cash forecasting system to ensure that the administration has adequate funds in its bank accounts and cash imprest to meet its obligations at all times. 
  • Provide advice, financial interpretations and corrective actions in response to audits and other queries. 
  • Provide substantive support to the development and implementation of accounting systems. 
  • In consultation with Head of Finance and in partnership with staff, manage contractual negotiations and agreements with vendors and service providers.
  • Be the custodian of cash receipts, vouchers, cheques and other payment systems established documentation. 
  • Maintain an inventory of all the purchased items. 
  • Serve as the primary liaison with external auditors, preparing accounts and reports for external audits, responding to audit queries and following up on the audit recommendations.
  • Implement security protocol and commit to confidentiality as to internal issues. 
  • Perform any other duties as may be requested by the Executive Director.

Qualifications, Skills and Experience

  • The applicant must hold a Bachelor’s degree in Accounting, Finance, Economics or any related field. 
  • A professional qualification – CPA Level II and above will be required and an asset. 
  • Resilience and ability to oversee a finance department of a growing organisation. 
  • 2+ Years of working experience in finance with a reputable organisation. 
  • Previous experience working with membership, NGO organisation with many donors will be an added advantage. 
  • Ability to work in teams. 
  • Ability to multitask and work in a fast-paced environment. 
  • Ability to translate financial concepts and to effectively collaborate with work colleagues who do not necessarily have a finance background.
  • Technology savvy with experience in using Accounting software especially QuickBooks.
  • Effective Communication and report writing skills.

How to Apply

All interested and qualified persons should submit their application and CV via email to Address your email to Country Director, MenEngage Gender Equality Network Uganda. Please specify the position you are applying for in the subject line of your email.